The Code applies to all Renta’s employees and workers, including consultants, regardless of employment type, contract and position. Renta expects the Code to be applied to and upheld by managers, board members, employees, workers, contracted workers, affiliates, and other contractual partners associated with or representing Renta, and should be used alongside other Renta policies, procedures, guidance, work rules and contracts. The term “shall” imply a mandatory requirement.

The Code has been approved by the Board of Renta. It is the responsibility of Renta’s CEO to secure the content, accuracy and relevance of the Code. The Code is to be shared and communicated to all managers in Renta’s depos who are responsible for the continuous implementation and compliance of the Code. Renta requires all employees to read and understand the Code, comply with it at all times, and to inform a senior manager if any breaches with the Code have taken place or are at risk of taking place.

The Code of Conduct is based on the 10 principles of the UN Global Compact and the main underlying conventions: The Declaration of Human Rights, the International Labour Organisation’s Declaration of Fundamental Principles and the Rights at Work, the Rio Declaration on Environment and Development and the UN Convention against corruption.

Renta always complies with local laws and regulations in each country where we do business. If provisions in national and/or regional laws, regulations or rules in the country or countries of operation provide a more stringent position to the standards set forth in the Code, such legislation shall prevail. In cases of conflict between this Code and mandatory local regulation, the local regulation shall be given precedence. If the Code is more stringent than national legislation, the Code shall prevail.

Renta regards diversity as a basis for a sound workplace. We shall ensure equal treatment in our practices and recruitment. All current and potential employees are treated fairly and without prejudice and discrimination, whether active or by means of passive support, regardless of gender, transgender identity or expression, ethnicity, religion or other belief, disability, sexual orientation, age, or other grounds recognised under the ILO conventions or national law in the country or countries of operations.

Renta does not discriminate when recruiting, salary setting, skills development, promotion, dismissal, or in our daily interaction with each other. All employees have the right to equal pay for equal work. Recruitment, development efforts, and promotion shall be based on competence. As Renta believes that different perspectives are the best basis for any decision, Renta works actively to stimulate diversity. Customers and other stakeholders are also treated fair and unprejudiced.

All human beings are equal and shall be treated with respect and dignity. No one shall be subject to degrading treatment, corporal and/or collective punishment, physical, sexual, psychological or verbal harassment or abuse.

The rights of employees to freely associate and to bargain collectively, in accordance with national legislation, shall be recognised and respected. Employees shall be able to discuss and bargain with their worker representative about all their workplace concerns, in good faith.

Renta shall ensure a safe and healthy work environment, both physically and mentally. We shall work systematically to safeguard the best work environment. A risk-assessment shall form the basis for our systematic work. Renta shall ensure that our employees have a good work-life balance, help avoid the build-up of stress, and encourage preventative healthcare. Working conditions, both physical and psychosocial, are followed-up both locally and in reviews by Group.

Many of the tasks carried out by Renta’s employees are demanding in terms of occupational safety and technical performance. Because of this, Renta has a zero-tolerance policy on drugs and alcohol. Using drugs or alcohol at work or performing work duties under their influence is strictly prohibited. Coming to work intoxicated and using drugs or alcohol on Renta’s or its clients’ premises is not permitted. To help any employees with a substance abuse problem, we have implemented a model for early intervention and referral to treatment.

No person shall be employed who is below the minimum legal age for employment. Children under the minimum working age established by local law or fifteen (15) years, whichever is greater, shall not be used as labour force. Employees under eighteen (18) years shall not be engaged in hazardous or heavy work, or on night shifts.

All forms of forced, compulsory, or illegal labour are prohibited, including the exploitation of vulnerable groups. Employees shall not be required to lodge deposits or original identity papers with their employer or recruitment agent as a condition for employment. Employees shall be allowed to move freely at the workplace without supervision and have the possibility to leave the premises outside of working hours.

Each employee shall be paid in a correct and fair manner in accordance with their individual performance and contribution to the company. Renta will eliminate any improper wage differences identified. Annual leave, sick leave and parental leave shall be permitted and paid for in accordance with national legislation in the respective countries where Renta operates.

All employees shall be offered appropriate vocational training to help them develop relevant skills to maintain and advance handling of machinery and progress their careers.

Privacy and personal data protection are fundamental rights. Renta is committed to protecting the personal data of our employees and our business partners. Personal data shall only be managed within the boundaries of applicable law and in accordance with the General Data Protection Regulation (GDPR). Renta recognises our legal and ethical responsibility to always safeguard the confidentiality of individuals.

The precautionary principle shall always be applied in situations where risk or uncertainty of the safety of a product, substance or compound prevails, and action shall be taken accordingly.

Renta should always conduct a preliminary risk analysis of environmental aspects in preparation of new projects, partnerships or business activities. If the preliminary risk analysis indicates that significant environmental risks may occur as a result of the activities, Renta should consider conduction of a larger environmental risk assessment to further investigate the risks or discontinue the activity. The preliminary risk analysis shall always include an assessment of impact on biodiversity and ecosystem services. Biodiversity and ecosystem resilience shall not be decreased due to Renta’s business activities, and all negative impact shall be reduced and kept to a minimum. Any business decisions taken in situations of significant environmental risks, shall be clearly motivated and documented.

Renta shall always promote the development and use of environmentally friendly technologies.

Renta shall use resources responsibly, within the limits of the planetary boundaries. Renta shall contribute to a circular economy. Waste generation should be kept to a minimum, and any waste generated shall be seen as a resource that shall be directed to recycling and reuse. Each employee is responsible for minimising the generation of waste and the recycling of any waste generated. Renta maintains accurate recycling facilities at all depots and locations. Renta shall strive to limit all use of resources, especially resources from non-fossil materials. Renta shall, to the greatest extent possible, use material that is recyclable.

When selecting packaging materials, Renta shall use recycled and recyclable materials (e.g., cardboard and plastic) to the greatest extent possible. Renta should limit redundant packaging materials. Renta practises responsible water stewardship by minimising our water consumption and ensure that all outgoing water is treated according to the highest environmental standards.

Chemicals and hazardous substances shall be eliminated when possible or kept to an absolute minimum. Renta shall ensure safe handling, storage and disposal of the substances. All hazardous waste shall be managed according to the highest environmental and safety standards.

Renta shall monitor, measure and reduce greenhouse gas emissions caused by their business activities. This includes managing energy consumption and transportation:

• Renta shall use energy responsibly, monitor and measure the energy consumption, set reduction targets and follow-up on those. Renewable energy sources shall be prioritised.
• Renta shall prioritise transportation methods with the least negative environmental impact. When travelling for business, Renta’s employees shall choose the means of transportation that most suitable for the journey, giving due regard to environmental considerations alongside cost, time- and safety aspects.

Renta’s employees or managers shall not offer, ask, give or accept, directly or indirectly, any undue advantage for personal or professional gain from any third party, unless it can be constituted as being within the boundaries of accepted business practices both globally and locally, such as representation and reasonable hospitality given in the ordinary course of business. Any employee that accepts a gift shall inform a senior manager and not be kept candid. Renta employees shall not offer money, gifts or benefits to a government official or an employee of a government entity.

Renta shall never perform direct or indirect unofficial payments made to secure or expedite a performance of a routine or necessary action to which the payer of the facilitation payment has legal or other entitlement.

Business decisions must never be motivated or influenced by personal relationship and/or interests. A financial or other business relationship with a partner who contributes to, or risks contributing to, conflict of interest should never be initiated. For both internal and external recruitment, a specification of the desired competencies must be established to ensure that candidates receive the employment based on knowledge and not on relationships. Employees may not conduct activities that are competing with Renta.

Renta is firmly committed to free and fair competition in open markets. Renta respects and complies with all applicable competition laws, and shall not engage in any form of cartels, abuse of power, beneficiary services or market distortion. Renta shall further not engage in activities that may hinder the development of fair competition.

Renta shall always submit truthful and accurate tax declarations to tax authorities in all countries where Renta have operations. Renta will further not conduct transfer mispricing.

Renta shall always observe neutrality regarding political parties and candidates and abides with applicable international treaties and national legislation on lobbying activities.

Concerns can be filed in the following ways:

E-mail to sustainability@renta.com

For anonymous grievances, Renta has set up a reporting function with a commitment to fair treatment of information. The anonymous function is available at https://report.whistleb.com/en/renta