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1.     Ensuring sustainable business conduct

Renta Group (hereafter Renta) is a full-service equipment and machine services company. Renta has a broad geographical reach with presence in several countries with employees with varying cultural and educational backgrounds. Renta takes responsibility for the impact its business generates both locally and globally and we are proud of the positive contributions we make. Responsible and ethical procedures and practices are a prerequisite for every operation – to be professionals worth your trust.

Renta is committed to conducting its business according to international sustainable standards outlined in the UN Global Compact. Renta shall always work to uphold universal human rights and fair labour practices, in the organisation itself and in collaboration with business partners and suppliers. Renta shall work to contribute and support to battling climate change, minimising biodiversity loss and negative environmental impact. Furthermore, Renta shall work to combat corruption and maintain high ethical business standards. The purpose of this Business Code of Conduct (also referred to as “the Business Code”) is to ensure sustainable business conduct.

1.1 Scope and responsibility of the Business Code
1.2 Foundation of the Business Code
1.3 Legal compliance and the Business Code

2         Human rights and Labour rights

Internationally recognised human and labour rights shall be protected and respected at all times. All workers shall be treated with respect and dignity and shall be entitled to fundamental human rights or labour rights. The Business Partner is responsible for ensuring that they do not directly or indirectly violate human rights or labour rights.

2.1      Child labour
2.2 Forced labour
2.3 Fair working conditions
2.4 Freedom of association and collective bargaining
2.5 Non-discrimination
2.6 Occupational health and safety
2.6.1       Alcohol and drugs
2.7 Subcontracting
2.8 Privacy and integrity
2.9 Product safety

3         Environmental protection

The Business Partner shall actively work to minimise its negative impact on the environment in general and the climate and biodiversity. In situations where risk or uncertainty of the safety of an action, product, substance or compound prevails, a precautionary approach and protective action shall be taken.

3.1 Environmental risk assessment
3.2 The precautionary principle and environmentally friendly technology
3.3 Sustainable use of resources
3.4 Sourcing of materials
3.5 Emissions, waste and effluents
3.6 Chemicals and hazardous substances

4         Anti-corruption

The Business Partner shall ensure transparent and consistent corporate governance practices and abide by applicable regulations and standards in each of its geographical markets. All forms of corruption are unacceptable. Corruption includes, but is not limited to bribery, extortion, facilitation payments, nepotism and cronyism, fraud, money laundering, transfer mispricing, tax evasion or tax avoidance, market distortion, conflict of interest, and unfair competition. This entails but is not limited to the abuse of a position of trust, influence, or power to gain an undue advantage. The definitions used in this policy are based on the UN convention against corruption and the OECD anti-bribery convention and guidelines for multinational enterprises and the UN Global Compact.

4.1 Bribery
4.2 Facilitation payments
4.3 Kickbacks
4.4 Gifts and hospitality
4.5 Personal relationships or interests
4.6 Fair competition
4.7 Political and charitable contributions

5         Right to audit and inspection

Renta reserves the right to request the Business Partner to participate in a self-assessment questionnaire, in which the Business Partner shall cooperate.

Renta also reserves the right to conduct on-site audits and follow-up of the Business Partner, itself or through independent third parties, to ensure that the Business Code is complied with. The Business Partner shall, on request, provide the appropriate resources and documentation at any time of inspection.

The Business Partner shall ensure these rights at its sub-suppliers, partners, and customers.  In case of violations of the Business Code, the Business Partner will be asked to provide a corrective action plan for Renta to approve.

In case of serious violations of the Business Code, Renta has the right to terminate contracts with the Business Partner.

6         How to raise concerns

If the Business Partner discovers breaches against this Business Code, within the company or amongst its suppliers, partners and customers, the business partner shall without delay inform Renta.

For anonymous grievances, Renta has set up a reporting function with a commitment to fair treatment of information. The anonymous function is available at https://report.whistleb.com/en/renta.

 

[1] https://www.oecd-ilibrary.org/governance/oecd-due-diligence-guidance-for-responsible-supply-chains-of-minerals-from-conflict-affected-and-high-risk-areas

[2] https://echa.europa.eu/candidate-list

[3] The term does not mean the active briber has taken the initiative, since the bribe may have been demanded (“solicited”) by the receiving party who commits “passive bribery”.